Having a dedicated printer for printing checks is crucial to the smooth operation of any business. It’s an efficient use of time, money, and energy to be able to print out your own checks in the office. Not to mention, it’s easier to keep track of your finances if you have a business printer for printing checks.
Unfortunately, choosing a printer for printing checks isn’t an easy decision to make.
There are a lot of factors that you need to consider first before purchasing a printer. This includes, among others, whether the printer can satisfy the needs and demands of your business.
For most small businesses, both the Samsung Xpress M2020w or the Brother HL L2340DW are excellent choices. But of course, different businesses have different needs. What works for one business may not necessarily work for others.
As such, we made sure to take all sorts of factors into consideration.
With that said, keeping in mind the check-printing needs of businesses of all sizes, we’ve decided to round up the best printers for printing checks available out there.
Best Check Printers for Small Business
Table of Contents Hide
- 1. Samsung Xpress M2020w – Best Overall
- 2. HP LaserJet Pro M15w – Best Overall(Runner-Up)
- 3. Brother HL-L2340DW – Best Compact
- 4. HP Deskjet 3755MX – Best Inkjet
- 5. HP LaserJet Pro M402n – Best Volume
- 6. Xerox Phaser 3260 – Best Volume (Runner-Up)
- 7. Canon ImageCLASS LBP6030W – Best Economical
- Frequently Asked Questions(FAQs)
1. Samsung Xpress M2020w Best Overall
First things first, the Samsung Xpress M2020w Laser Check Printer alone won’t top our list. Instead, it’s only when you use it with a compatible Samsung D111S MICR Toner Cartridge that it earns our recommendation.
As for the printer itself, the Samsung Xpress M2020w isn’t half-bad as well. It’s capable of printing up to as many as 3,000 checks (or 1,000 pages of 3 checks per page) on a single Toner, with a printing speed of 21 pages a minute, or 63 checks a minute.
The potential cost-savings of such an efficient and fast printer alone makes this printer and toner combination a no-brainer for most businesses. In addition to its speed and efficiency, the M2020w also comes with a robust set of connectivity features. You can connect it via a wired connection or via Wi-Fi. You can also print directly from compatible mobile devices, such as smartphones, using the NFC feature.
- Well-reviewed by consumers
- Above-average check-printing capacity per toner
- Multiple connectivity options
- Only as good when used with specified toner
2. HP LaserJet Pro M15w Best Overall (Runner-Up)
The HP LaserJet Pro M15w is an excellent alternative to the Samsung M2020w, especially for smaller offices or more energy-conscious employers.
The HP LaserJet Pro M15w weighs just 3.8 kg with measurements of 35 x 19 x 16 cm. It’s also pretty energy-efficient, consuming only 210 watts when active and just 2.2 watts when ready and waiting.
With a page yield per toner of 1,000, which is good for 3,000 checks, the M15w will be saving businesses a lot of money and hassle. It’s also pretty quick, with a print speed of 19 ppm, and is built for the modern office. It comes with numerous convenient connectivity features. This includes Wi-Fi and Wi-Fi Direct connectivity, as well as support for multiple apps, such as Apple AirPrint, Google Could Print, Mopria, as well as HP Smart.
Admittedly, there are a couple of compromises. The lack of Auto-Duplex Printing and an Automatic Document Feeder will be missed, especially if you plan on using the printer for other purposes also.
The M15w also has a rather low resolution of 600 x 600 x 1 dpi and only has a monthly duty cycle of 8,000 pages. Plus, instead of the more popular and well-known MTI MICR toner, the M15w uses an RT MICR Toner, which, although well-reviewed, is not as popular and as trusted as MTI.
So long as you’re okay with those though, and your space is limited, the M15w is worth a look.
- The compact design makes it ideal for offices with limited available space
- Robust connectivity options, especially for modern devices
- Above-average check-printing capacity
- MICR toner brand (RT) is not as well-known nor trusted
- Slow printing speed
3. Brother HL-L2340DW Best Compact
Whereas the HP LaserJet Pro M15w is both lightweight and compact, the Brother HL-L2340DW features a compact design that belies its seft.
Weighing roughly around 6.8kg, the HL-L2340DW won’t be as easy to lug around as other more compact laser printers. However, it is packed with more technologies than you would expect in a compact-design printer, all of which should come in handy for business owners looking for a handy check printer.
For starters, it’s fast, with a print speed of 27ppm. It also has a printing resolution of 2400 x 600 dpi, which guarantees high-quality photo prints. In addition to this, it has auto-duplex printing and has a 250-page tray capacity, with all of the modern connectivity options such as Wi-Fi and Wi-Fi direct, as well as support for Apple Airprint, Google Cloud Print, Brother iPrint & Scan, and Cortado Workplace.
For ease of use, the HL-L2340DW also has a one-line LCD display that helps simplify navigation and selecting options off of the menu.
- The compact design makes it perfect for smaller offices with limited workspaces
- Multiple wireless connectivity options
- Classified as a Class 1 laser product
- Easy installation process
- You’ll have to replace the drum unit after printing out approximately 12,000 pages
- Print quality has a tendency to wane near the end of the life of the drum unit
4. HP Deskjet 3755MX Best Inkjet
Most people prefer to use laser printers for printing checks. However, that doesn’t mean to say that inkjet printers that can print checks using MICR cartridges don’t exist.
Case in point, the HP Deskjet 3755MX.
With built-in wireless capabilities, this all-in-one inkjet printer can let you copy, scan, and print checks using VersaCheck MICR Ink Cartridges. It’s also relatively easy to use and you can also connect it via conventional means.
Now, there are relatively few reasons why businesses would opt to use an inkjet printer over a laser printer for printing checks.
One of the reasons that do stand out is for businesses don’t need to print out a lot but do need to print out high-quality photo prints, as well as colored documents, more often than they would need checks. In that case, a singular investment in something like the 3755MX makes sense because it solves all of the business’ printing problems.
- Cheaper replacement inks make it a more economical choice compared to laserjets, especially for low-volume printing needs
- Comes with copying and scanning features
- Capable of printing out high-quality photo prints
- Relatively slow printing speed
- Low monthly duty cycle
5. HP LaserJet Pro M402n Best Volume
Laser printers equipped with MICR toner cartridges inherently have high yields. This is what makes them economical by nature. However, some businesses have higher-than-usual printing needs that the average laser printer just won’t do.
If that’s the case with your business, then you might want to take a look at what the HP LaserJet Pro M402n has to offer.
Equipped with an MTI MICR toner, the M402n can print out as many as 3,100 pages per toner, which is good for as many as 9,300 checks. In addition to this, it has the highest printing speed on our list by far, capable of printing out 40 pages or 120 checks a minute.
The only caveat here is that the M402n is a fairly basic laser printer with limited connectivity options with a high asking price.
Still, for high volume check-printing needs, it’s hard to find anything better than the M402n.
- High monthly duty cycle and checks per toner make it perfect for larger businesses with high volume printing needs
- Fast printing speeds
- Lacks connectivity options such as WiFi or WiFi Direct
6. Xerox Phaser 3260 Best Volume (Runner-Up)
The Xerox Phaser 3260 is an excellent alternative for small businesses with growing printing needs but doesn’t necessarily feel like they have to make as huge of an investment for something like the HP LaserJet Pro M402n.
Compared to the M402n, the 3260 only has a 29 ppm printing speed (vs 40 ppm) and a monthly duty cycle of 30,000 pages (compared to 80,000). However, even though it’s less capable volume-wise, the 3260 has a couple of things going for it over the M402n.
For starters, the 3260 can take in as many as 250 pages in its paper tray and has an automatic document feeder. It also has a more solid feel to it despite being more compact. Not to mention, the 3260 has Wi-Fi and Wi-Fi Direct capabilities as well, making it easier for the small business to place it anywhere in their workspace and not have to worry about making space for all the wires.
While the initial set-up is universally hated, many consumers agree that the 3260 is pretty much set once you’re finished setting it up.
- Has WiFi and WiFi Direct
- Competitively priced
- Compact and lightweight design
- Above-average monthly duty cycle and yield
- Troublesome initial set-up
7. Canon ImageCLASS LBP6030W Best Economical
In general, when it comes to printers, the lower the price that you pay for the printer itself, the more you’ll end up paying in the long run in terms of ink. This is why laser printers are recommended for offices and businesses because, despite their higher initial investment, they cost much less per page.
Even among laser printers though, some stand out as a more economical choice.
A good example of this is the Canon ImageCLASS LBP6030W.
The LBP6030W is capable of printing out 4,800 checks per toner, and the best part is that it’s priced cheaper than the other laser printers on our list. This means that it costs less and has a higher yield per dollar, making it a more economical choice. Not to mention, it has a wide range of connectivity options available and has a respectable printing speed with a relatively high resolution.
- High yield
- Average printing speeds
Frequently Asked Questions (FAQs):
MICR is an acronym that stands for Magnetic Ink Character Recognition.
Unlike regular toners, MICR toners are special. They are designed specifically for printing checks for added security. Using normal toner to print checks increases the likelihood of the check being rejected or being labeled as a fraud. Not to mention, it is legally required under the Federal Reserve System that all checks be printed using MICR toner.
Aftermarket, compatible MICR toner cartridges cost significantly less compared to OEM toner cartridges. They also result in lower-quality prints, especially when compared to OEM toner cartridges, and when used to print regular documents. However, MICR toner cartridges are capable of offering high-quality results as well.
Printing and formatting checks don’t require special software. However, printing and formatting checks take time and skill. Meanwhile, using special software like QuickBooks and Xero makes printing and formatting checks more convenient. At the same time, the said software can help minimize any risks commonly associated with human error from the manual printing and formatting of checks.
You can use any basic home-office printer to print checks. This includes offset printers, inkjet printers, and of course, laserjet printers. However, for businesses, it is far easier to follow common bank procedures and more economical to use printers specifically designed for printing checks, such as those equipped with MICR toner.
While most businesses use laserjet printers because they are more economical, literally any kind of printer can be used to print checks. This is especially true if you possess pre-printed checks with MICR lines.
The reason why it’s recommended to use laserjet printers instead of special MICR printers is that many laser printers are compatible with MICR toners and/or cartridges. This means that they can still be used to print everyday documents, provided that the toner is swapped with a standard toner or cartridge.
Using regular toner cartridges to print checks can result in hefty fines and fees from your financial institution, in addition to rejection and the possibility of being charged with fraud.
Unless your business has very specific photo-printing and check-printing needs, it’s recommended that you go for a laserjet printer. However, if you do insist on using an inkjet printer, the HP Deskjet 3755MX is an excellent choice.
Speaking of choice, you do have multiple products to choose from in our round-up.
We tried our best to make sure that each of our recommendations is capable of satisfying the needs of businesses of all sizes.
For what it’s worth though, we do recommend either the Canon ImageCLASS LBP6030W or the Xerox Phaser 3260 for the average small business. The former is the ideal choice for a business that is still starting out and want something that can still keep up with them as they grow. Meanwhile, the latter is a better choice for businesses who’ve already outgrown the capabilities of their initial printer but don’t necessarily want to splurge on a high-volume printer just yet.